Email Signature: Best Practice

Posted by Richard Johnson on 12 November 2010

We all use email (well with the exception of a Finnish friend of mine who spends a lot of time in the forest) and most of us have a signature at the bottom of all emails we send out.

The purpose of this signature is so that it is easy for the recipients of the email to find your contact details and any additional information that may be important. 
Legally (if you are a business) you are obliged to display your company registration number and place of registration. The other common items to display are:
Your name
Job title
Company name
Telephone number
Fax number
Mobile Number
Website
Postal address
One of the biggest annoyances I find (apart from people who don't have a signature) is when they display the telephone number like this +44(0)2071 183 1072. This might look fine however if you are on an iPhone, iPad etc... you cannot simply tap on the number to call it as it have invalide charaters in it "(" ")". Please display your number correctly ether:
020 7183 1072 or +44 20 7183 1072 
The

The purpose of this signature is so that it is easy for the recipients of the email to find your contact details and any additional information that may be important. 

Legally (if you are a business) you are obliged to display your company registration number and place of registration. The other common items to display are:

  • Your name
  • Job title
  • Company name
  • Telephone number
  • Fax number
  • Mobile Number
  • Website
  • Postal address

One of the biggest annoyances I find (apart from people who don't have a signature) is when they display the telephone number like this +44(0)2071 183 1072. This might look fine however if you are on an iPhone, iPad etc... you cannot simply tap on the number to call it as it has invalid characters in it "(" ")". Please display your number correctly ether:

020 7183 1072 or +44 20 7183 1072 

Here my email signature:

-- 
Richard Johnson
Business Development Director
GPMD | Website Architects
Tel: 020 7183 1072
www.gpmd.co.uk

GPMD Ltd, 2nd Floor, 14 City Road
London EC1Y 2AA

Incorporated in England Company No 5092139
VAT Registered: GB 756 2301 43
Registered Address as above.


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